Sample Application for Certificate of Exemption

  COMPANY’S LETTER HEAD

Application for Certificate of Exemption

                                                                                  
                                                                                                        _______________________    
                                                                                                                            Date

SENEN M. PERLADA
Director-in-Charge,
International Coffee Organization Certifying Agency
DTI-International Bldg.
375 Sen. Gil Puyat Ave., Makati City

Dear Sir:
We would like to request for a Certificate of Exemption from the issuance of
Coffee Export Clearance and Certificate of Origin  for our sample size coffee
shipment for promotional/personal/other purpose of the following coffee products;
Coffee Form : ________________________________
Brand (if any) : ________________________________
Net Weight
( 60 kgs GBE or less ) : ________________________________
Sender’s Name : ________________________________
Company : ________________________________
Address : ________________________________
Name of Consignee : ________________________________
Company : ________________________________
Address : ________________________________
________________________________

Country of Destination : ________________________________

Attached is our invoice/packing list to support our application. (Optional)
Thank you for your assistance.

Very truly yours,

______________________________  
Name & Position

PROCEDURES FOR ACCREDITATION OF COFFEE EXPORTERS

1. Applicant submits letter of Application for Accreditation together with Business Name or
SEC Registration, BIR Registration, Mayor’s Permit, and Latest Audited Financial
Statement.
2. ICOCA evaluates the application and conducts a plant/factory and/ or plantation visit.
3. ICOCA prepares Evaluation Report and assigns an exporter’s ICO identification code
number.
4. ICOCA approves and releases the exporter’s Certificate of Accreditation.
5. ICOCA orients the newly-accredited exporter on the systems, rules, and procedures of
exporting coffee.
PROCEDURES FOR COFFEE EXPORT DOCUMENTATION
(Pre-loading stage)
1. Applicant submits duly accomplished Export Declaration (ED) form together with Letter
of Credit (LC) or Export Contract and Sales Invoice.
2. ICOCA evaluates, approves, and releases the Certificate of Clearance.
(Post-loading stage)
1. Applicant submits a copy of the signed Bill of Lading (B/L) or Airway Bill and validated
ED for verification and recoding of shipment data.
2. ICOCA prepares, approves, and releases the Certificate of Origin for submission to and
countersigning of the Bureau of Customs (BoC).
3 Applicant returns photocopy of Original, Green and Blue copy of validated CO to ICOCA
for submission to ICO-London.
PROCEDURES FOR CERTIFICATE OF EXEMPTION
ON SAMPLE SIZE COFFEE SHIPMENT
1. Applicant submits letter-request for Certificate of Exemption for small quantities of coffee
export parcels with the following weight equivalent:
Green beans   –   60kg
Roasted beans –  23 kg.
Instant/soluble –120 kg
2. May also submit the Invoice List or Packing List
3. ICOCA evaluates, approves, and releases the Certificate of Exemption. This shall be valid
for one shipment to one consignee only.

REQUIREMENTS FOR ACCREDITATION OF COFFEE EXPORTERS

1. Letter of Application for Accreditation (Click for a sample form letter for Application for 

Accreditation)

2. Business Name or SEC Registration

3. BIR Registration

4. Mayor’s Permit

5. Latest Audited Financial Statement/Certificate of Capitalization (for established 

companies) or Balance Sheet (for newly established firms)

6. Authorization of official representatives to transact business with ICOCA (for 

corporations)

REQUIREMENTS FOR COFFEE EXPORTATION

1. Exporter must be duly accredited by ICOCA. (Please see Procedures for Accreditation).

2. For pre-loading of coffee shipment: 

a. Duly accomplished Export Declaration (ED) Form (Click ED for Coffee Export)

b. Sales Invoice/Pro-forma Invoice

c. Letter of Credit (LC) or Sales Contract (optional) 

3. For post-loading of coffee shipment:

a. Copy of the signed Bill of Lading (B/L) or Airway Bill

b. Validated ED 

REQUIREMENTS FOR SAMPLE SIZE COFFEE SHIPMENTS

1. Letter request for a Certificate of Exemption from the issuance of Coffee Export Clearance 

and Certificate of Origin (Click for a sample  form letter for Application for Certificate of 

Exemption) for sample and parcels of up to a maximum net weight of 60kg. of green coffee 

or the equivalent thereof, namely:

a. 120 kg. of dried cherry; or

b 75kg. of parchment coffee; or

c. 50.4 kg. of roasted coffee; or

d. 23 kg. of soluble or liquid coffee

2. Invoice/packing list (optional)