PROCEDURES FOR ACCREDITATION OF COFFEE EXPORTERS

1. Applicant submits letter of Application for Accreditation together with Business Name or
SEC Registration, BIR Registration, Mayor’s Permit, and Latest Audited Financial
Statement.
2. ICOCA evaluates the application and conducts a plant/factory and/ or plantation visit.
3. ICOCA prepares Evaluation Report and assigns an exporter’s ICO identification code
number.
4. ICOCA approves and releases the exporter’s Certificate of Accreditation.
5. ICOCA orients the newly-accredited exporter on the systems, rules, and procedures of
exporting coffee.
PROCEDURES FOR COFFEE EXPORT DOCUMENTATION
(Pre-loading stage)
1. Applicant submits duly accomplished Export Declaration (ED) form together with Letter
of Credit (LC) or Export Contract and Sales Invoice.
2. ICOCA evaluates, approves, and releases the Certificate of Clearance.
(Post-loading stage)
1. Applicant submits a copy of the signed Bill of Lading (B/L) or Airway Bill and validated
ED for verification and recoding of shipment data.
2. ICOCA prepares, approves, and releases the Certificate of Origin for submission to and
countersigning of the Bureau of Customs (BoC).
3 Applicant returns photocopy of Original, Green and Blue copy of validated CO to ICOCA
for submission to ICO-London.
PROCEDURES FOR CERTIFICATE OF EXEMPTION
ON SAMPLE SIZE COFFEE SHIPMENT
1. Applicant submits letter-request for Certificate of Exemption for small quantities of coffee
export parcels with the following weight equivalent:
Green beans   –   60kg
Roasted beans –  23 kg.
Instant/soluble –120 kg
2. May also submit the Invoice List or Packing List
3. ICOCA evaluates, approves, and releases the Certificate of Exemption. This shall be valid
for one shipment to one consignee only.